Last Updated 07/26/2023

Membership

• AMAC reserves the right to refuse/cancel any membership.
• A refund—less a $50 processing fee—is permitted within 7 days of purchasing a membership; any cancellation requests after this period are not eligible for a refund.
• A Member Exit Survey will need to be completed as a last step for cancellation.
• Cancellation of an AMAC Chapter Membership does not constitute cancellation of an AMAC National Membership.

Events

Registration, sponsorship, exhibit and advertising opportunities are confirmed on a first-come, first-assigned basis in accordance with the following items, conditions and regulations governing commercial support of AMAC events. When the registration, sponsorship, exhibit or advertising form is accepted by AMAC, it becomes a contract.

Anti-Harassment

AMAC is dedicated to providing a harassment-free conference experience for everyone regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. We do not tolerate harassment of participants in any form. Sexual conduct, language or imagery is not appropriate for any AMAC events. Participants violating these rules may be sanctioned or expelled without a refund at the event organizers' discretion. For the avoidance of doubt, harassment includes, but is not limited to:

• Verbal comments that reinforce social structures of domination [related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age and religion]
• Sexual images in public spaces
• Deliberate intimidation, stalking or following
• Harassing photography or recording
• Sustained disruption of talks or other events
• Inappropriate physical contact
• Unwelcome sexual attention
• Advocating for or encouraging any of the above behavior
  
  

If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible to the AMAC National Office at info@amac-org.com. 

Beverage Consumption

All AMAC-sponsored receptions offer alcoholic and non-alcoholic beverages. Alcohol will not be served to any person under the age of 21. If you choose to consume alcohol, please drink responsibly. 

Hotel

AMAC hotel reservation links are provided to registered attendees only via your registration confirmation email. Room reservations with the AMAC hotel block are subject to cancellation if not registered for the AMAC event.

Photo/Video

By registering and participating in AMAC events, you consent to record your likeness, image and/or voice and authorize AMAC/any AMAC duly authorized vendor to use photographs, video and audio recordings containing your likeness, image and/or voice in any medium for any purpose.

Registration Cancellation/Refund

All registration fees must be paid before the event. Failure to make the required payment on time may result in AMAC terminating the registration. Cancellations will be charged a processing fee [the fee varies per event] regardless of when they are received. Cancellations will be accepted until [date to be identified per event]. No refunds will be made after this date. Conference registration cancellations must be in writing to events@amac-org.com. All requests for cancellations must be accompanied by payment information and/or a copy of the official purchase confirmation.

Registration Transfers

Paid registrations may be transferred to another individual at your organization if you notify AMAC in writing. Send transfers and substitutions via email to events@amac-org.com. Please include the name, title, company and email of the original registrant as well as the new colleague who will be using the registration. Registrations may be transferred to future AMAC events.

Speaker

As a speaker, I agree that AMAC and its successors, agents and licensees may, on a non-exclusive and royalty-free basis:

• Use my name, photograph and biographical data in connection with my presentation and reproduce, distribute and display my presentation
• Reproduce, distribute and display audio and/or video tapes or other reproductions of my presentation, in any media, in any language, including, without limitation, use in other kinds of print media and electronic media (such as online systems, CD-ROM applications and multimedia products)
• The royalty-free license applies to my presentation, any audio or video transcript or reproduction of it, and to all tables, charts and other written or visual material I use as part of, or in support of, my speech.
• In the case of any copyrighted material, I am the lawful copyright owner of the material or have obtained permission from the copyright owner to grant this license. I will be responsible for holding harmless AMAC and reimburse it for any damage and expense that may incur because of any claimed or actual copyright infringement of any or all of the described material.
  

Sponsorship Cancellation/Refund

All sponsorships must be paid within [days to be identified per event] days of signing the contract and before the event. Failure to make the required payment on time may result in AMAC terminating this contract and the sponsor’s participation in the event without further notice. No refunds or cancellations may be issued at any time for sponsorship. Please email your completed form to sponsorships@amac-org.com. Your selected payment method will be processed once your form has been received and reviewed. If you opt to receive an invoice, one will be generated and sent to the primary contact for payment.